Facilities Coordinator

As a Facilities Coordinator, you will be responsible for performing facilities tasks and projects to ensure proper maintenance of the building and grounds for assigned buildings/locations. The Facilities Coordinator will provide direction and oversight to vendors ensuring work is completed according to the highest standards. This position also will assist with mailroom responsibilities. As we continue to evolve and live our Orion values, we are looking for someone to grow with us.

The work schedule is onsite, Monday through Friday, in our Omaha office. Evenings and weekends are required only in special circumstances.

In this role, you'll get to:

• Be responsible for general building operations, preventative building maintenance and maintaining all documentation and records

• Manage mailroom functions, storage rooms and general office areas

• Assist with office furniture, desks, cubicles, chairs, and various other office items

• Plan and facilitate team member desk assignments and prepares workspace for new hires

• Assist with the set-up and tear-down of special events and HOV meetings occurring on Orion property

• Manage in-office snacks and beverages provided for team members including, ordering/stocking inventory and ensuring kitchenettes are stocked on each floor for days when team members are in office

• Assist with the preparation of the annual safety review including updating the Emergency Procedures Guide as needed

• Be certified or can be certified in CPR and AED devices

• Serve as the primary contact for facilities related issues

• Coordinate with vendors performing facility construction or reconstruction

• Perform routine maintenance and testing of company equipment

• Review invoices related to facilities for accuracy as needed

• Monitor premises to ensure compliance with various code requirements and company policy

• Communicate with property management on needed services

• Process all outgoing mail and large mailings including sorting, distributing and collecting items

• Process all mail delivered by the USPS on a daily basis

• Maintain postage machine (such as account balance, low postage, and repairs)

• Order necessary mailing materials

• Process and track all packages being shipped

• Maintain all shipping systems

• Receive and deliver all incoming shipment deliveries

• Organize and send weekly mailings to satellite offices and other off-site employees

• Order, track, and deliver all office supplies and products

• Ensure mailroom shelves are sufficiently stocked

• Assist with front desk coverage as needed

• Assist with various facilities related items

We're looking for talent who:

• Has ability to multi-task while maintaining careful attention to detail

• Possess knowledge of basic building operations and maintenance

• Has knowledge of Workplace Health and Safety; working knowledge of the operations and maintenance of multi-site office premises

• Has knowledge of electrical generators and systems

• Is able to maintain a positive attitude

• Ability to work effectively both individually and within a team environment.

• Ability to work with a sense of urgency to meet deadlines and address competing priorities.

• Has minimum of High School Diploma or equivalent

• Obtains Orion Industry Certification

• Has minimum of 5 years of experience facility/property management

• Possess customer service experience

• Owns and manages relationships with stakeholders directly and work effectively with people at all levels in an organization

• Knowledge of UPS Campus Ship helpful, but not required