Job Title: TS Processor IV – HRIS (Spanish Speaking Required)

Location: Teacher Administrative Center (T.A.C.), 3215 Cuming Street, Omaha, NE 68131- Talent Services

Reports To: Talent Services Administrator

Work Schedule/FLSA Status: 261-day 12-month / Non-exempt

Salary Schedule: Full-Time, 8:30 am – 5:00 pm, non-negotiated position

Position Purpose: The processor will assist with various projects within Human Resources Information Systems (HRIS), including, but not limited to, PeopleSoft HCM and TalentEd PowerSchool Applications. This role provides bilingual (Spanish/English) support to effectively serve and communicate with a diverse workforce. The position is responsible for organizing, maintaining, and monitoring reports related to Employment Authorization Documents (EADs). This role requires commitment to expanding knowledge and related technologies while maintaining high standards of professionalism, accuracy, confidentiality, and ethical conduct.

Essential Performance Responsibilities:

Interpreter: Assist with interpreting the New Hire Onboarding class and serve as a bilingual (English/Spanish) resource for the Talent Services department.

File Management: Organize, maintain, and update physical employee documents into a digital record management system in accordance with district policies and data privacy standards. Assist with compliance reviews, audits, and reporting requirements. Prepare detailed reports and recommend corrective actions as needed.

HRIS Support: Maintain and support HR systems, including PeopleSoft and TalentEd Power School Applications. Perform accurate data entry, troubleshoot issues, and generate reports to ensure compliance and data integrity.

Employment Authorization Document Support: Manage, review, and process documentation related to employment work authorization in compliance with federal immigration regulations. Ensures timely verification, renewal tracking, and accurate recordkeeping of employment eligibility documentation.

Provide support in processing new employee records during critical hiring peaks.

Assist with analyzing and evaluating data, interpreting findings, and preparing reports to support processes in Talent Services.

Adheres to strong standards of professional ethics and confidentiality when relating to staff, administration, and community.

Perform a variety of responsible clerical, technical, administrative, and office support duties in support of District hiring.

Provide customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages; answer questions from employees and the general public as appropriate other requests for information.

Exhibits interpersonal skills pertinent to building positive human relationships with all District staff and community resources.

Possess skills pertinent to positive human relationships and the ability to work effectively with staff members as well as the many publics in a multicultural urban setting.

Knowledge of the company's mission, purpose, goals, and the role of every employee in achieving each of them.

Other duties as assigned by supervisor(s)

Additional Duties: Performs other related tasks as assigned by supervisor, Chief Talent Officer, or Superintendent.

Equipment: This position requires the ability to use basic office equipment such as computers, copiers, scanners, LCD projectors, and other office-related equipment. Must always comply with OPS’s guidelines for equipment use.

Travel: Limited local travel may be required.

Physical and Mental Demands, Work Hazards:

Must have organization, time management, communication, and interpersonal skills.

Must be able to respond rapidly to requests such as changes in room locations.

Hearing and speaking to exchange information.

Dexterity of hands and fingers to operate a computer keyboard.

Vision to read a variety of materials.

Sitting and standing for extended periods of time.

Bending at the waist, kneeling or crouching to file and retrieve materials.

Reaching overhead, above the shoulder and horizontally.

Ability to lift 25lbs.

Interrelations:

Contact with personnel within the district and with customers and vendors.

Will be working under the direct supervision of the Talent Services administrator to complete day-to-day tasks.

Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.

Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.

Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.

Employee Punctuality and Appearance:

In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave.

Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator.

All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.

Knowledge, Skills, and Abilities:

High school diploma or equivalent required.

Associate's degree or equivalent combination of experience and training, preferred.

Fluently bilingual in English and Spanish

PeopleSoft and Talent Ed experience preferred.

Advanced skills in computer/technology/systems.

Demonstrated technology skills with Microsoft Office Suite to include Office 365, Word, and Excel.

E-Verify and Form I-9 experience preferred

Familiarity with visa classifications and work authorization categories

Outstanding oral and written communication skills

Detail-oriented with excellent analytical and problem-solving skills.

Ability to effectively manage time and a variety of responsibilities.

Knowledge of data privacy practices and laws; experience with windows-based computing environment.

Ability to communicate at a high level, both verbal and written.

Ability to deal with confidential matters.

Capable of working effectively and cooperatively with people from diverse ethnic and educational backgrounds.

Ability to organize, detail-oriented, and a self-motivator.

Ability to perform a variety of tasks, changing assignments on short notice, performing under deadlines with pressure, and ability to work in a calm and efficient manner.

Ability to work as a productive team member.

Displays a significant degree of professionalism and confidentiality.

Ability to conform to proper standards of professional dress and appearance.

Terms of Employment

This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.

The offer of employment is contingent upon:

Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., Paraprofessionals obtaining “Highly Qualified status,” etc.), as identified and maintaining all licenses, certificates, and requirements for your position throughout employment.

A background check that demonstrates to OPS that the background is acceptable for the position.

Verification of U.S. citizenship or legal authorization to work in the United States.

Successful completion of a pre-employment drug test (if required for the position offered).

Successful completion of a tuberculosis skin test (if required for the position offered).

Successful completion of a pre-employment medical examination to determine the ability to safely and effectively perform the essential functions of the position.

Omaha public schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director, Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. (531-299-0307)