Executive Assistant II

Job: Executive Assistant II
Duration: 2 Years
Location: 1070 NE Circle Blvd, Corvallis, OR,97330

Job Requirements & Expectations:
• Acts with integrity, confidentiality and discretion in all activities and interactions
• Show dependability, initiative (self-starter), resourcefulness in finding solutions, and strong
follow-thru and follow-up
• Strong organizational skills
• Strong attention to detail, reduce/avoid errors, keep all the facts straight
• Ability to quickly learn (and become subject matter expert/resource for) software
application, web applications, and variety of systems and processes
• Positive attitude
• Professional demeanor
• Flexibility to support Directors (and Managers) with different styles and support needs
• Ability to support multiple people simultaneously
• Quickly become a knowledgeable and reliable administrative resource for where to find
things and how to get things done
• Ability to communicate effectively in person and in writing for collaboration and follow-up
• Ability to work independently and as part of a larger team of Assistants

Job Responsibilities
• Support various levels of Managers and staff
• Managing/coordinating calendars and scheduling meetings, learning/understanding
priorities, managing updates and resolving scheduling conflicts (using Outlook, Zoom)
• Attending and taking notes in staff meetings, then archiving/distributing notes (using Word or Teams)
• Updating org charts, distributions lists and other documents (using PowerPoint, Excel, Word or systems)
• Organizing digital files (using Teams and SharePoint)
• Records retention & management
• Travel scheduling (using CWT) and expense report submissions (using EEM)
• Purchasing, use of appropriate purchasing channel for goods and services (holder of AmEx p-card; P360 system, internal partners)
• Organizing meeting and event logistics: room scheduling and set-up, catering scheduling and delivery handling, communication updates to attendees
• Other duties as assigned

Education & Experience:
• Bachelor's or relevant Associates degree
• 7+ years of experience as Administrative Assistant for Executives
• Experience working for large corporation, a plus
• experience and knowledge of systems and processes, a huge plus

Skills:
• Microsoft Office (PowerPoint, Excel, Word)
• Microsoft Teams / SharePoint
• Zoom
• Smartsheets
• Ability to quickly learn multiple systems and processes for travel reservations, expense reports, purchasing, and facilities